Complaints Procedure

It is our aim to always exceed your expectations and we hope you never find cause for dissatisfaction during your time with us. However, should it be the case that you find yourself unhappy with an aspect of our service we encourage you to make us aware, and give us the opportunity to put it right.

This policy outlines our complaints procedure, the type of complaints it will handle, timescales for addressing, investigating and responding, the process you should expect us to work to and where to go should we not be able to resolve your complaint, or should you not find a satisfactory resolution to your complaint.

This complaints procedure is aimed at resolving complaints quickly and satisfactorily and further improving the quality of our service.



Our complaints procedure covers complaints which you may wish to make with regard to the services which we have provided to you, which include:

  • Manual errors or mistakes
  • Unexplained delays
  • Staff behaviour / conduct
  • Unpaid refunds
  • Breach of contract / terms of business



We recognise that complaining about a service or a person we have been communicating with doesn’t always feel nice. Our priority is that you feel comfortable making a complaint and bringing our attention to something which has failed expectation. 

If you are unhappy with the service we have provided to you for any of the above reasons, you can make a complaint by whatever medium you feel comfortable; if you wish to speak to someone to express your dissatisfaction you can speak to any manager across the firm, or if you would prefer to express your dissatisfaction in writing you may post or email. You can write to the Department Manager or the Complaints Manager.

Whichever way you make your complaint, we will acknowledge receipt of this via email and/or in writing within 5 working days. We will explain what investigation will take place and give you an estimated timescale, so you know when you should expect an outcome of any investigation. We will also request confirmation on how you wish to be contacted, should we require additional information from you to support our investigation.  You can find contact details for calling, emailing and writing at the end of this policy.

If you are making a complaint we recommend you have the following information to hand, as this will allow your complaint to be handled quicker:

  • Your name and reference number
  • Contact details – including preferred time and method of contact
  • Nature of your complaint – including dates /timescales involved
  • Names of any employees dealing with / involved in your complaint
  • Any relevant additional information



Our employees are trained to handle your complaint sensitively and efficiently. We will listen to you and seek to understand your experience in detail. We will ask questions and will ensure we have the full picture before taking action or providing a response / resolution.

We may also need to further investigate your complaint, this might mean we need to speak with employees involved, check system notes, current process, or listen to call recordings before we can action the complaint.

We aim to have your complaint resolved to your satisfaction at the earliest opportunity and within 30 days of receiving your complaint.

In any event we will respond to your complaint in full within 8 weeks, in line with guidance from the Insolvency Service.

Should it not be possible for the Team Leader / Department Manager to resolve your complaint we will escalate it to our Compliance Department.

Once all information has been considered you will be contacted by letter or email to confirm whether the company accepts, either completely, or to some degree your complaint and explains our findings from the detailed investigation.

Where applicable, you will be advised of what steps the company will take to put right the complaint and ensure that the same problem does not reoccur.

Where more detailed investigation is required the process may take longer than 4 working weeks. In any event we will respond to your complaint in full within 8 weeks.



If you remain dissatisfied with our final response, then you can contact the Insolvency Complaints Gateway which is operated by the Insolvency Service. They will record your complaint and forward it on to the relevant regulator.

Complaints can be made to the Insolvency Service by email, phone, post or by completing an online form.

Details of how to make a complaint, along with contact information for the Insolvency Service are both available at



You can call us on: 0800 047 2525

You can write to: Complaints Department,

Aquarius Insolvency
1 City Road East
M15 4PN